In many professions, ensuring the safety and security of individuals is paramount. This is especially true for roles that involve working with vulnerable populations such as children, the elderly or individuals with disabilities.
To uphold these standards, employers often require prospective employees to undergo Disclosure and Barring Service (DBS) checks. These checks help organisations make informed decisions about hiring by revealing any relevant criminal history or other pertinent information.
In this comprehensive guide, we’ll delve into what to expect during the DBS check process, offering insights and tips for both employers and applicants.
Understanding the Basics of DBS Checks
Before diving into the intricacies of the DBS check process, it’s essential to understand the basics. The DBS is a non-departmental public body in the United Kingdom responsible for processing requests for criminal records checks.
There are three levels of DBS checks: Basic, Standard and Enhanced. Each level varies in terms of the depth of information disclosed, with Enhanced checks providing the most comprehensive overview.
What to Expect During the DBS Check Process:
Application Submission:
The DBS check process typically begins with the employer or organisation requesting the check on behalf of the applicant. This involves completing the appropriate application form and providing the necessary documentation.
The application form will require personal details such as full name, date of birth, address history, and National Insurance number. Additionally, applicants may need to provide relevant identification documents to verify their identity.
Processing Time:
The processing time for DBS checks can vary depending on several factors, including the level of check requested and the accuracy of the information provided.
Generally, Basic checks are processed more quickly compared to Standard and Enhanced checks. Basic checks may take a few days to complete, whereas Standard and Enhanced checks can take several weeks.
Criminal Record Check:
Once the application is submitted, the DBS will conduct a thorough criminal record check using various databases, including the Police National Computer (PNC) and local police records.
For Standard and Enhanced checks, additional information may be sought from local police forces, relevant government departments or other agencies.
Certificate Issuance:
Upon completion of the checks, the DBS will issue a certificate detailing the results. This certificate will be sent directly to the applicant’s registered address unless otherwise specified.
The certificate will indicate whether the individual has a criminal record and, if so, the nature of the offences disclosed.
Review and Dispute Process:
In the event that the DBS check reveals criminal convictions or other information, the applicant will have the opportunity to review the findings before the certificate is issued.
If the applicant believes there are inaccuracies or discrepancies in the information disclosed, they can dispute the findings through the appropriate channels.
Tips for Employers
Employers in most industries can benefit from carrying out DBS checks. Whether the company is Funky Socks, Tesco or something else entirely, the checks provide great value to the hiring process.
Plan Ahead:
Recognise that the DBS check process takes time, and factor this into your hiring timeline. Start the process early to avoid delays in onboarding new employees.
Communicate Clearly:
Provide clear guidance to applicants on what is required for the DBS check process, including any necessary documentation or identification.
Respect Confidentiality:
Handle sensitive information with care and ensure that only authorised individuals have access to DBS check results.
Tips for Applicants
If you are an applicant that must have a check, here are some tips.
Provide Accurate Information:
Double-check all information provided on the application form to ensure accuracy. Any discrepancies could result in delays or complications during the DBS check process.
Be Prepared:
Gather necessary identification documents and be prepared to provide them as part of the application process.
Review Results Carefully:
Take the time to review the DBS certificate carefully upon receipt. If there are any concerns or inaccuracies, follow the appropriate steps to address them promptly.
Summary
The DBS check process plays a crucial role in safeguarding vulnerable individuals and maintaining public trust. By understanding what to expect during the process and following best practices, both employers and applicants can navigate the DBS check process with confidence.
Effective communication, thorough preparation, and attention to detail are key to ensuring a smooth and efficient experience for all parties involved.