The human resources department (HR) is one of the most important parts of your business. They handle everything from recruitment and inductions, to training and employee well-being.
Most parts of business are evolving to accommodate the digital age that we live in, and the HR department is not immune. There are many areas where technology simply cannot replace the human element of HR, however, when it comes to admin, technology can help simplify many tasks that take up a significant amount of time. You do need to keep some HR staff around to keep an eye on proceedings, but most of the department’s administrative duties can now be done with HR software.
Interested in finding out more about existing HR software and what it could do for your company? Read on for more.
What Does HR Software Do?
HR Software is an organisation tool that streamlines HR tasks, providing a central place to manage employee dataand activities. Today, most HR software systems can be accessed securely online, allowing you to manage employee data from anywhere, at any time.
Reduces admin burden
The main strength of HR software is that it saves so much time. You can set up the system to automatically calculate and distribute information on a regular basis. You won’t need to create loads of spreadsheets for each team member and can instead keep all your data in one place. Your team can quickly share documents, report on absences and provide information to the relevant individual.
What’s more, HR software allows you to issue companywide documents to inform your employees about important policies and agreements.
Supports legal compliance
HR software allows you facilitate easy record keeping and best practice. HR documents can be stored securely in one place and easily communicated with staff when required. No business ever wants to go through an employment tribunal but having well documented processes in place can ensure that every employee is treated fairly, and the law is complied with.
Access anywhere, at any time
With more and more companies adopting a hybrid working approach, HR software is the easiest way to access employee data, whether you’re at home or in the office. No one has the time to converse with everyone in the company but HR software can act as a middle man, leaving you with time to complete other important business-related tasks.
Self-service features
Some HR software systems enable self service features, allowing employees to undertake some HR tasks themselves, such as requesting a holiday or updating their personal details. This therefore takes the administrative burden away from managers but enables staff to feel more empowered, as well as delivering greater data accuracy..
There is no doubt that HR software is a handy tool for keeping your employees happy, and a happy worker is a productive worker. To find your own provider of online HR software in the UK, check out the services provided by reputable companies such as Myhrtoolkit.
Decision Making
Gone are the days of chasing employees for information, with HR software you have every useful bit of information about your employees in one secure database. For instance, how long would it take to manually calculate your employee holiday entitlements for the remainder of the year? HR software systems allow you to access this information at the touch of a button, allowing you forecast how this could impact business productivity levels at a later date.
Security
Having all of your personal business data in one place may sound risky, but it is the most secure way to hold your company’s information.
Before this software was introduced, businesses kept their data in files and on note paper. These methods were susceptible to being damaged, misplaced or stolen. With a HR software database, all your data is placed into one secure location that you can manage with passwords, different access levels and multi-factor authentication. In other words, there is no safer way to store your company details.