As with many businesses, yours may have different departments or sections that work alongside one another to make sure that all roles are filled and completed. Even though your office, administration, and HR team may not necessarily work on the functions that bring in profit to your business, trading would not be able to continue without the work that they do. This is why, while it is important to strengthen and nurture your other working teams, you also need to make sure that any office staff are included in the provision of new tools, software, and even training opportunities.
Working from papers and files may get the job done, but this can result in a lot of time and effort being wasted on finding information, printing, or even writing by hand. Rather than using outdated methods, you may meet with more success using CIPHR’s HR software, which will move all of the company information, including training needed, policies, procedures, and staff information, onto a digital platform. From here, other employees will have a greater amount of autonomy when it comes to booking holidays and updating payroll information while enabling your HR team to find the records they require much more efficiently. This can be especially useful in smaller office buildings, as the need for numerous means of storing paperwork will now have been negated.
While you want to make sure that office-based tasks have been completed, you might be able to improve on employee satisfaction by making the roles that much more flexible. If possible, your office employees might be able to conduct their work remotely, meaning that less office space is required overall. For companies that rent spaces, as opposed to having their own, purchased buildings, this can dramatically cut down on the rental costs each month, while benefitting employees through removing travel costs and times, as well as allowing them more freedom, which may be a great boon to working parents or disabled team members that you employ.
Say Yes to Training
Many companies consider training for those who work for them, to be able to improve skills and increase profits. Training for office staff can also improve the overall workflow, and reduce the need for you to hire additional members of staff to meet certain needs. This can also help when you plan to introduce new systems or processes to the company. By implementing training for administrators, this may enable them to conduct work more efficiently. Employees might also have certain training modules that they may wish to undertake as part of their own career goals. Allowing these, if it is within the company budget to do so, not only means that your employee will gain extra skills, but they may also feel like their personal goals are respected and encouraged by their employer.
Considering each and every member of your workforce, from receptionists right up to senior managers, can help you to utilise each and every individual within the company. This can greatly improve productivity, as well as the processes used within the working day.